CCAC+Event+Plan+Brooke+&+Dato

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CCAC+Event+Plan+Brooke+&+Dato

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datont Marketing16Event Set-Up24Next Steps for the Event28Post-Mortem Meeting with Justin Jorgensen29Conclusion and Recommendations30Appendices31Appendix

1 - Social Media Images, Press Release, and Contacts 31Appendix 2 - Images for Southern Utah University Marketing37Appendix 3 - Invitation List39Appen CCAC+Event+Plan+Brooke+&+Dato

dix 4 - ALCC Survey Results48Appendix 5 - Donation Inquiry, Thank You Letters, and Contacts 50Appendix 6 - Opportunity Drawing and SUMA Contacts53Appe

CCAC+Event+Plan+Brooke+&+Dato

ndix 7 - E-mails with Justin Jorgensen and Volunteers562Executive SummaryThis plan was created for the Cedar City Arts Council’s (CCAC) Fall Social 20

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datot-five people, a typical average for this event, lhefood was catered by Chari wells, a requirement for any event that lakes place on the Southern Utah

University (SUU) campus. Recipes were provided by the American Language and Culture Center (ALCC) for the food catered by Chartwclls. ALCC students w CCAC+Event+Plan+Brooke+&+Dato

ere also present to share information about their culture and food with attendees at the event. During the event an opportunity drawing featuring prod

CCAC+Event+Plan+Brooke+&+Dato

ucts from local Cedar City businesses was also available as another fundraising component. Entertainment was provided by speeches from CCAC grant winn

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datohe CCAC and gave the organization ideas for future events. From our post-mortem with Justin Jorgensen, we learned CCAC saw potential to involve SUU st

udent groups and connections with local businesses for future networking socials. CCAC also indicated they were pleased with the overall feel and arra CCAC+Event+Plan+Brooke+&+Dato

ngement of the event and complimented the final results. The event also had notable guests attend including Utah Shakespeare Festival Executive Direct

CCAC+Event+Plan+Brooke+&+Dato

or Scott Philips and Founder Fred Adams.A few lessons we gained trom this experience were focused on scheduling and fundraising components. While plan

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datoty drawing should have been priced higher to make more revenue. Justin suggested S3-$5 for each ticket and other classmates suggested between $1 $2. l

he speeches also involved other unexpected requirements like videos and where lengthier than anticipated. Discussing limings and asking specific quest CCAC+Event+Plan+Brooke+&+Dato

ions about speeches before the event were elements we learned not to overlook. One unexpected occurrence was not having Justin Jorgensen available to

CCAC+Event+Plan+Brooke+&+Dato

oversee the event. We learned that having a back-up plan and making sure to communicate all components regarding the day of the event. Although many c

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datont so everyone is reminded and aware of event procedures.During our planning, we found some elements changed including the venue and the fundraising c

omponent for a silent auction was turned into an opportunity drawing. We have maintained original calendar due dates in our plan, but some alterations CCAC+Event+Plan+Brooke+&+Dato

were made while planning the event. If this event were to be planned again, we highly recommend starting earlier on selecting and arranging SUMA, esp

CCAC+Event+Plan+Brooke+&+Dato

ecially since catering will have to be set with Chartwells. We also found arranging recipes for catering with ALCC look more time to figure out. Tf a

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even

CCAC+Event+Plan+Brooke+&+Datothe details of this arrangement. On the day of this event, lustin Jorgensen was also unfortunately delayed because of a plane flight and could not be

present to oversee the event. Ihcreforc, we highly recommend having a contingencies just in case key event managers and planners cannot attend. Overal CCAC+Event+Plan+Brooke+&+Dato

l, we are happy with the final results, but we suggest planning elements of the event earlier to accommodate schedules of those involved.3Project Orga

CCAC+Event+Plan+Brooke+&+Dato

nizationCedar City Arts CouncilEvent Project Guidance DocumentProject NameDate CreatedFall Social42636

NETWORKINGTHROUGHEvent PlanBrookeTable of ContentsExecutive Summary3Event Project Guidance Document4Schedule Notes7Event Budget9Event Leadership13Even