Curriculum English for Information Technology: Part 2
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Curriculum English for Information Technology: Part 2
LESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2isplays uiformation ill the form of a table, with a lot of columns and rows.2In a spreadsheet you can only enter numbers and formulas.3In a spreadsheet you caiuiot change the width of the columns.4Spreadsheet programs can produce visual representations in the form of pie chans.5Spreadsheets cannot b Curriculum English for Information Technology: Part 2e used as databasesII.Listening: SpreadsheetListen to Helena Davies, an IT trainer, explaining how to use mail merging to some employees. Number theseCurriculum English for Information Technology: Part 2
steps in the order that you hear them.□Activate the Mail Merge command (Print Merge in some Programs). This combines the main document and the data dLESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2m or with the right spreadsheet software. This document contains rows with names, addresses and other information that will lie merged with the standard letter.□Create the mam document with a word processor. Type the standard letter and insert the appropriate field names into It.III.ReadingA. Try to Curriculum English for Information Technology: Part 2 answer these questions1What is a spreadsheet? What is it used for?2What type of information can be keyed into a cell?3What will happen if you changeCurriculum English for Information Technology: Part 2
the value of a cell?4What is a database?5Which task can be performed by using a database? Make a list of possible applications.44B. Here is part of anLESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2atabase, you can store, organize, and retrieve a large collection of related Ulforniation on computer. If you like. It IS the electronic equivalent of an indexed filing cabinet. Let us look at some features and applications.Information is entered on a database via fields. Each field holds a separate Curriculum English for Information Technology: Part 2 piece of infotIllation, and the fields are collected 'together into records. For example, a record about an employee might consist of several fieldsCurriculum English for Information Technology: Part 2
which give their name, address, telephone number. age. salary, and length of employment with the company. Records are grouped together into files whicLESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2tabase software, you are able to keep track of stock, sales, market trends, orders, uivoices. and many more details that can make our company successfill.Another feature of database programs IS that you can automatically look up and find records containing particular information. You can also search Curriculum English for Information Technology: Part 2 on more than one field at a time. For example, if a managing dnector wanted to know all the customers that spend more than £7.000 per month, the progCurriculum English for Information Technology: Part 2
ram would search on the name field and the money field simultaneously.A computer database IS much faster to consult and update than a card index systeLESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2nclude netWOIking facilities, which add a new dimension of productivity to businesses. For example, managers of different departments can have direct access to a common database, which represents an enormous advantage. Thanks to security devices, you can share part of your files on a network and con Curriculum English for Information Technology: Part 2trol who sees the information. Most aspects of the program can be protected by user-defined passwords. For example, if you wanted to share an employeeCurriculum English for Information Technology: Part 2
's personal details, but not their commission, you could protect the commission field.In short, a database manager helps you control the data you haveLESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program di Curriculum English for Information Technology: Part 2deas with other students.Task 2: Complete these statements using the information in the text1A database is used to...........................................2Information is entered on a database via........................ Curriculum English for Information Technology: Part 2LESSON 6: DATABASES AND SPREADSHEETSI.Warm upRead the following sentences and decide whether they are true (T) or false (F).1 A spreadsheet program diGọi ngay
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