Ebook Project management: Part 2
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Ebook Project management: Part 2
Preparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2nce that first wave of panic hit him in Susan’s office, when she made him a project manager. He can recall the strange sound of the term “my project” the first few times he said it out loud. Now he actually likes the way it sounds. And why shouldn’t he? He’s learned a lot—and accomplished a lot—in a Ebook Project management: Part 2 relatively short time.He’s learned that project management is both a science and an art—partly mechanical, partly behavioral. He believes he knows whEbook Project management: Part 2
at it takes to be a good project manager and what it takes to produce a successful project outcome. He believes he already understands the project manPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2he’s proud of the way he was able to work with others in the organization (many of whom were now on his team) to prepare and present a comprehensive business case for his project. Arid I got it approved by management in record time, he thinks to himself and smiles.113114 Project ManagementSuddenly h Ebook Project management: Part 2e lurches forward in his chair.“How am I going to get all of this work done?” He picks up the inch-thick folder containing the documentation already aEbook Project management: Part 2
ccumulating on Project Apex. “We need to create a plan!”Identifying What Needs to Be Done (Scope Management)The first step in the planning process conPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2ystematically into smaller and smaller pieces, until each piece becomes a comfortable size to estimate, execute, and monitor.Some Basic DefinitionsHere are some terms commonly used in scope management:Activity or Task Many definitions exist for these two terms. I tend to use them interchangeably to Ebook Project management: Part 2describe an element of work. Purists might say that tasks are smaller elements of work than activities, but there’s actually no standard for this. ActEbook Project management: Part 2
ivities consume resources. They have a finite length (time) and an expected cost.Responsibility Assignment Matrix (RAM) The RAM is a two-axis chart thPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2S is a graphical tool—perhaps the most foundational tool in the project planning process. It organizes all of the project work by placing elements of work into logical groupings.Work Package This term has a variety of definitions. I like to think of work packages as having two key characteristics:•T Ebook Project management: Part 2hey will appear somewhere on your WBS.•They are deliverable-oriented—that is, executing a work package typically produces some tangible or verifiableEbook Project management: Part 2
outcome.Preparing a Detailed Project Plan: step by step 11 5Breaking Down the Work: The Work Breakdown StructureIdentifying and breaking down the workPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2of work. (For simplicity, let’s refer to them as activities.) Once you’ve identified all of the activities required to execute the project, you’re ready to create a complete project plan. You’ll be able to estimate activity durations and prepare your schedule, estimate activity costs and prepare you Ebook Project management: Part 2r project budget, assign responsibility, and carry out many more planning steps.But what exactly does a work breakdown structure look like and how doEbook Project management: Part 2
you create one?Let’s say I’m planning on hosting a birthday party in my back yard. As most people would tend to do intuitively, I begin by recognizingPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2y feed everyone. I’m sure I’ll need supplies of some sort, such as tables and chairs, paper plates, and so forth. I’ll also have to set up for the party and clean up after the party is over. I’ve already begun subdividing the work to be done. Figure 7-1 shows my WBS so far.The key at this point is t Ebook Project management: Part 2o verify, as well as possible, that I’ve identified all major categories of work that constitute the project. In other words, every element of work reEbook Project management: Part 2
quired for my party will fit into one of these five subgroups. Since 1 believe this is the case, 1 can proceed to the next level of detail.Figure 7-1.Preparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2arding Setup. I realize that I’ll have to clean the pool and set up the volleyball net. I'll also have to make the yard presentable. I’ll have to put up the party tent, bring out tables and chairs, and so forth. It occurs to me that there seem to be natural groupings of activities here, related to g Ebook Project management: Part 2ames and entertainment, to cleaning, and to furniture. These are the groupings that I will use for this level, as shown in Figure 7-2.I reflect on theEbook Project management: Part 2
se three categories and feel confident that everything that I have to do to set up for the party can be placed in one of these three buckets. However,Preparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sin Ebook Project management: Part 2f questions such as “What games?,” “How much time will it take?” and “What do I have to do to pull this off?" I realize I need to go to one more level of detail. When I’ve eventually identified these activities, I feel confident that I know what I have to do to set up for the party (Figure 7-3).I co Ebook Project management: Part 2ntinue this same thought process until I’ve developed my entire WBS to the appropriate level of detail.Why Create a WBS, Anyway?So why am I suggestingEbook Project management: Part 2
that you take the time and trouble to create a work breakdown structure? Couldn’t you just start list-Preparing a Detailed Project Plan: step by stepPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sinPreparing a Detailed Project Plan: step by stepBrad leans back in his chair as he finishes his turkey sandwich. Life is good. He’s come a long way sinGọi ngay
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